This privacy collection statement, together with the privacy policy available at&nbsp;<a rel="noopener" href="https://www.vivaenergy.com.au/contact/privacy-policy" target="_blank">https://www.vivaenergy.com.au/contact/privacy-policy</a> (&ldquo;Privacy Policy&rdquo;), summarises how your personal information is used and protected when you submit an application for a position vacancy with Viva Energy Australia Group Ltd (ACN 004 400 220) or its related bodies corporate (&ldquo;Viva Energy&rdquo;).&nbsp; Viva Energy is committed to complying with the Privacy Act 1988 (Cth), including the Australian Privacy Principles. Should we ask you to provide certain information by which you can be identified, then we will handle it in accordance with the Privacy Act 1988 (Cth) and our Privacy Policy.
Viva Energy may change its Privacy Policy from time to time and update this page. You should check this page from time to time to ensure that you are happy with any changes. This collection statement was last updated in March of 2025.
What we collect as part of the application process:
We may collect the following information:
<ul>
<li>Name and job title</li>
<li>Contact information including residential address, phone number and email address</li>
<li>Demographic information such as postcode and gender</li>
<li>Working rights information, such as citizenship or visa details</li>
<li>Work experience and qualifications</li>
<li>Other information relevant to candidate surveys and/or events</li>
</ul>
Why we collect and what we do with the information we gather:
We require this information to assess your position preferences and process your application, including the following:
<ul>
<li>Suitability assessments and internal record keeping;</li>
<li>Job offers, interview scheduling or other activities related to the process of recruitment and hiring;</li>
<li>to improve our job offerings and recruiting process;</li>
<li>to periodically send promotional emails about new projects, jobs or other information which we think you may find interesting using the email address which you have provided; and</li>
<li>to send you promotional information about third parties which we think you may find interesting, if you tell us that you wish this to happen.</li>
</ul>
If you do not provide us with the requested information, we may not be able to accept or process your application, or make you a job offer.&nbsp;
Security:
In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
Disclosure to third parties
As part of its normal operations, Viva Energy may transfer personal information to Viva Energy companies, associated entities and third parties (such as service providers) located in a range of countries in which Viva Energy or its contractors operate. The main countries include the United Kingdom, the Netherlands, Malaysia, the Philippines, Japan, Canada and the United States of America.
Controlling your personal information:
Please be aware that you can manage the content of your Candidate profile and Application at any time by logging in and making changes. You may also choose to control your personal information in the following ways:
<ul>
<li>You may ask to have your candidate profile deleted by contacting Viva Energy directly via email or phone or by logging into your Candidate profile and asking to have the account deleted; and</li>
<li>Electing not to supply fields that are optional on online forms during the application process. Please note that in many cases optional fields help us determine your suitability for a job;</li>
<li>You can seek access to and correction of your personal information, as per the process set out in our Privacy Policy.</li>
</ul>
Our Privacy Policy also sets out details on how you can make a complaint and how we will deal with such complaints, and if you have any questions regarding treatment of your personal information you can contact us via the following:
Viva Energy Australia Privacy Officer PO Box 872K Melbourne VIC 3001 Telephone: 13 16 18 <a rel="noopener" href="https://www.vivaenergy.com.au/contact/general-enquiries" target="_blank">Email us via our online form</a>