Recruitment Privacy Policy
Introduction
Boss Lubricants is committed to protecting your privacy. This Recruitment Privacy Policy explains how we collect, use, disclose, and protect the personal information of job applicants ("you" or "your") during the recruitment process in compliance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation.
By submitting your application, you agree to the collection, use, and disclosure of your personal information as outlined in this policy.
1. Information We Collect
We may collect the following personal information during the recruitment process:
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<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">Contact Information: Name, address, email, phone number.</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">Job-Related Information: Resume, cover letter, references, employment history, education background, qualifications, certifications, and work samples.</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">Interview Data: Notes, assessments, and feedback from interviews or recruitment assessments.</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">Other Information: Any additional information provided by you during the application process, such as background check information, criminal record check (if applicable), and other information required by law.</li>
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2. How We Use Your Information
We collect and use your personal information for the following purposes:
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<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">To Process Your Application: To assess your qualifications and suitability for the job you have applied for.</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">To Contact You: To communicate with you about your application status, interview scheduling, and follow-up correspondence.</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">To Conduct Background Checks: If applicable, to verify your qualifications, work history, and references.</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">To Comply with Legal Obligations: To meet legal or regulatory requirements related to employment and recruitment.</li>
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3. Disclosure of Your Information
We do not disclose your personal information to third parties except as follows:
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<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">To Our Service Providers: We may share your personal information with third-party service providers who assist with recruitment processes, such as background check companies, and testing providers. These third parties are obligated to maintain the confidentiality of your information and only use it for the purpose of supporting our recruitment process.</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">As Required by Law: We may disclose your information to comply with legal obligations or in response to a legal process, such as a court order or government request.</li>
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4. Retention of Your Information
We will retain your personal information for as long as necessary to fulfill the purposes outlined in this policy or as required by law. If you are hired, your personal information will be retained in accordance with our employee privacy policy. If you are not hired, we will retain your application for a period of 2 years and then securely delete or anonymize it.
5. Security of Your Information
We take reasonable measures to protect your personal information from unauthorized access, use, or disclosure. These measures include physical, administrative, and technical safeguards.
However, please note that no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
6. Your Rights
Under PIPEDA and applicable provincial privacy laws, you have certain rights regarding your personal information:
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<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">Access: You may request access to your personal information that we hold.</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">Correction: You may request corrections to any inaccuracies in your personal information.</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">Withdrawal of Consent: You may withdraw your consent to the collection, use, and disclosure of your personal information at any time, subject to legal and contractual restrictions.</li>
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If you wish to exercise any of these rights or have any concerns about the privacy of your personal information, please contact us at:
Contact Information: Boss Lubricants Chad Watson Suite 104, 6303 30 ST SE, Calgary, AB, T1Y5J6
4032792223 
7. Changes to This Privacy Policy
We may update this Recruitment Privacy Policy from time to time. Any changes will be posted on our website with the updated date. We encourage you to review this policy periodically to stay informed about how we are protecting your personal information.
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Consent
By submitting your application, you consent to the collection, use, and disclosure of your personal information as outlined in this Recruitment Privacy Policy.
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Questions or Concerns
If you have any questions or concerns about this privacy policy or the way we handle your personal information, please contact us using the information provided above.
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Additional Notes:
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<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">PIPEDA Compliance: Make sure your privacy policy complies with the Personal Information Protection and Electronic Documents Act (PIPEDA) in Canada, which governs how businesses handle personal information in commercial activities.</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 6pt; line-height: 107%; font-size: 10pt; font-family: Aptos, sans-serif; color: black;">Provincial Regulations: If you are operating in a province with specific privacy laws (e.g., Alberta's Personal Information Protection Act), ensure that your policy is compliant with those regulations as well.</li>
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