Natus Medical Incorporated (“Natus”) respects your privacy and is committed to protecting your personal data. Natus is a personal data controller. This means that Natus is responsible for deciding how it holds and uses personal data about you. This notice is intended to inform you of how and why your personal data will be used and for how long it will be retained, and specifically confirms that your personal data will be obtained and held in conjunction with the job application and recruitment process. It also provides you with certain information that must be provided under applicable data protection laws and regulations, including without limitation, the General Data Protection Regulation (GDPR) effective the 25th of May 2018 and the U.K.’s Data Protection Act 2018.

DATA PROTECTION PRINCIPLES

Natus will comply with data protection law and principles, which means that your data will be:

Used lawfully, fairly and in a transparent way.
Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
Relevant to the purposes we have told you about and limited only to those purposes.
Accurate and kept up to date.
Maintained only for as long as necessary for the purposes we have told you about, i.e. in relation to the recruitment exercise.
Kept securely and protected against unauthorized or unlawful processing and against loss or destruction using appropriate technical and organisational measures.

THE KIND OF DATA WE HOLD ABOUT YOU

In connection with your application for employment with Natus, we will collect, use, and store the following categories of personal data about you:

The data you have provided to us in your curriculum vitae (CV) and the personal data contained in your covering letter.
The data you have provided on our application form, including name, title, home/temporary address, telephone number, personal email address, date of birth, gender, employment history, qualifications, nationality, social media accounts, profession, professional memberships, educational achievements, diplomas, transcripts, languages, computer skills, national service completion (if applicable), identification number and any other data you provide us during interviews at our premises.
Any personal data provided to us about you by your referees (if applicable).

HOW IS YOUR PERSONAL DATA COLLECTED?

We collect personal data about candidates from the following sources:

You, the candidate.
Your named references, from whom we collect the following categories of data: full name, skills, positions held, periods of previous employment, verification of qualifications, and performance during previous employment.
From publicly accessible sources, such as LinkedIn, etc., where we collect your full name, email, work history, and other data included on your profile or by others in their comments.

HOW WE WILL USE DATA ABOUT YOU

We will use the personal data we collect about you to:

Assess your skills, qualifications, and suitability for the role for which you are applying and any other open role(s).
Carry out background and reference checks, if and where applicable.
Communicate with you about the recruitment process.
Develop and maintain records related to our hiring processes.
Comply with legal or regulatory requirements.

We also need to process your personal data to decide whether to enter into a contract with you.

Having received your CV and cover letter and the results of any pre-screen checks or tests you took, we will then process that data to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application, skills, and experience warrant inviting you for an interview. If we decide to call you for an interview, we will use the data you provide to us at the interview as one component in deciding whether to offer you the role. If we decide to offer you the role, we may then take up references, background check, drug screen, or any other kind of qualification check before confirming your appointment.

IF YOU FAIL TO PROVIDE PERSONAL DATA

If you fail to provide personal data when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we may not be able to process your application further. For example, if we require references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

HOW WE USE PARTICULARLY SENSITIVE PERSONAL DATA

We will use your sensitive personal data only in so far as we are permitted by applicable laws and regulations to do so:

We will use data about your disability status to consider whether we need to provide reasonable accommodations during the recruitment process, for example whether accommodations need to be made during a test or interview.
We will use data about your nationality or ethnicity to assess whether a work permit, visa or other immigration certification or authorization will be necessary for the role.

AUTOMATED DECISION-MAKING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

DATA SHARING

We will only share your personal data with Natus’ third-party service providers for the purposes of processing your application. All our third-party service providers and other entities that might be provided with your personal information are required to take appropriate security measures to protect your personal data in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal data on our specific instructions, and they are subject to a duty of confidentiality. Details of these measures may be obtained from our website privacy notice.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

DATA RETENTION

Personal data will be stored for as long as necessary for the application process or as required by law, or for the period necessary in connection with an ongoing employment or contractual relationship. If you are an unsuccessful job applicant, we will retain your personal data for 6 months or for a period of 3 years upon your explicit consent, unless there is a local law that requires a longer retention period. We retain your personal data so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. We further retain such personal data in case a similar role becomes vacant for which you would be a qualified candidate. Please ensure that your data is kept up to date at all times by logging into our online Applicant Tracking System. After the applicable period, we will securely destroy your personal data in accordance with our data retention policy.

RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your rights in connection with personal data

Under certain circumstances, by law you have the right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully maintaining and processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data corrected.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.
Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal data to another party.

If you want to review, verify, or correct your personal data, you can do so by logging into the online system. If you wish to request erasure of your personal data or object to the processing of your personal data, please send an email to the business you applied to: neuro.recruiting@natus.com or sensory.recruiting@natus.com.

ADDRESS DATA PROTECTION QUERIES

We have appointed a Data Protection Officer (“DPO”) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal data, please contact the DPO at global.privacy@natus.com. You have the right to make a complaint at any time to your local Personal Data Protection governing authority.

PRIVACY NOTICE AT COLLECTION (CCPA/CPRA) for California Job Applicants & Employees

About this Notice. This privacy notice sets forth the categories of personal information that Natus Medical Incorporated collects, uses, retains, and discloses about you in compliance with our obligation under the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act of 2020 (CPRA). Additional information about your California privacy rights and how to exercise them can be found at https://natus.com/privacy-policy/. This Notice supplements https://natus.com/job-applicant-privacy-notice/.

We take the privacy of our employees very seriously. Please read this notice carefully as it contains valuable information on the personal information that we collect, the purposes for which it is used, how long it is retained, and whether it is sold or shared.

Personal Information We Collect About You. Depending on your role, position, and interactions with the Company, we may collect and use the following categories of personal information:
1. Identifiers: Name, alias, postal address, unique personal identifier, online identifier, internet protocol address, email address, account name, social security number, driver’s license number, passport number, or other similar identifiers
2. Personal Information as defined in Customer Records Law: where applicable: name, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification number, insurance policy number, education, employment, employment history, bank account number, credit or debit card number, other financial information, medical information, health insurance information
3. Characteristics of protected classifications as required or permitted by California or federal law (such as race, religion, national origin, age, sex, sexual orientation, pregnancy, familial status, disability, military or veteran status, and genetic information.)
4. Internet or other electronic network activity information such as browsing history, search history, and information regarding your interaction with internet web sites and applications in the course of using Company systems, networks, and applications.
5. Geolocation data
6. Audio, electronic, video, or image information (such as security video footage, meeting or call recordings, or photographs)
7. Professional or employment-related information (such as work history, prior employer, references, qualifications, skills and experience, human resources data, emergency contact information, and data necessary for benefits and related administrative services)
8. Education information that is not publicly available personally identifiable information as defined in the Family Educational Rights and Privacy Act (FERPA)
9. Inferences related to employment, engagement, or workforce management drawn from any of the information identified above to create a profile reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes

Why We Collect and Use Your Personal Information. We use your personal information for the following business and employment‑related purposes:
1. Managing Human resource Functions:

1. - Workforce planning
  - Recruiting, hiring, and onboarding
  - Performing background or credit checks
  - Implementing diversity and inclusion initiatives
  - Increasing employee engagement
  - Training and career development
  - Assessing performance
  - Determining promotions, transfers, salary, awards, and bonuses
  - Managing disciplinary matters
  - Managing payroll and business expenses
  - Administering leave requests
  - Employee communications
  - Administration of benefits
  - Promoting employee health and safety
2. Conducting Business Operations:
  - Budgeting
  - Recordkeeping and reporting requirements
  - Managing infrastructure and company assets
  - Strategic planning
  - Maintaining security
  - Emergency response and business continuity
  - Conducting internal and external compliance audits
  - Pursuing or defending legal or administrative claims
3. Monitoring:
  - Compliance with internal policies and procedures
  - Use of company resources
  - Any other monitoring activities permitted by applicable laws
4. Compliance with:
  - Legal and regulatory obligations
  - Court or other government directives
  - Internal policies and procedures
5. Investigating:
  - Reports of wrongdoing
  - Policy violations
  - Internal complaints

Whether Personal Information Will Be Sold or Shared. We do not sell your personal information or share your personal information for purposes of cross-contextual behavioral advertising.
How Long Your Personal Information Will be Kept. We will keep your personal information for as long as is necessary while we employ you. Thereafter, we will keep your personal information:

1. - To respond to any questions, complaints or claims made by you or on your behalf
  - To show that we treated you fairly or
  - To keep records required by law

We will not retain your personal information for longer than necessary for the purposes set out in this notice. Retention periods are determined based on the nature of the information, the purpose for which it was collected, applicable legal requirements, and the Company’s legitimate business needs.

While it is no longer necessary to retain your personal information, we will delete or anonymize it.

Contact. If you have any questions or concerns about this notice or the information we collect about you, please contact global.privacy@natus.com. You may also contact us to submit a privacy rights request as described in our Privacy Policy.

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