Last Updated: July 13, 2020

Job Application Privacy Policy

Gleason values your trust and is committed to the responsible management, use and protection of personal information. This Job Applicant Privacy Policy (“Policy”) describes our practices in connection with the information that The Gleason Works, located in the United States of America, or other websites of any of the U.S.-based Gleason Corporation Group of Companies, collects from you online or offline in connection with your application for a job with the hiring affiliate (referred to herein individually and collectively as “Gleason”).

PERSONAL INFORMATION WE COLLECT

Information You Provide

We collect information from you in connection with your application. Information we collect may include:

Name, address, telephone number, e-mail address, and other contact information;
Username and password;
Work authorization status;
Curriculum Vitae, résumé, cover letter, previous work experience and education information;
Knowledge, skills, and abilities;
Professional and other work-related licenses, permits and certifications held;
Information relating to character and employment references; and
Any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, current salary, desired salary, awards or professional memberships).

Except as specifically requested or legally required, please do not provide protected information when submitting your application. Protected information includes: data about race, religion, ethnicity, nationality or national origin, age, gender identity, sexual orientation, marital status, medical or health information (including disability status), genetic or biometric information, biometric templates, political or philosophical beliefs, political party or trade union membership, veteran status, photographs, background check information, criminal records or information on other judicial or administrative proceedings. We may seek information about criminal records following a conditional offer of employment, where permitted by applicable law. We may also seek voluntary disclosure of data regarding race/ethnic origin, gender, and disability for monitoring of equal opportunity compliance; such data will be maintained separately from application information.

Any information you submit through the Gleason Careers site (“Gleason Careers”) or which you otherwise share with our Talent Acquisition Specialist or another member of our Human Resources Team must be true, complete and not misleading. Purposely submitting inaccurate, incomplete or misleading information may lead to rejection of your application during the application process or, if identified after employed with Gleason, disciplinary action including immediate termination of employment. In addition, it is your responsibility to ensure that information you submit does not violate any third party’s rights.

If you provide us with personal information of a reference or any other individual as part of your application, it is your responsibility to obtain consent from that individual prior to providing the information to us. By providing that personal information, you are affirming that you have obtained such consent.

Information from Other Sources

For the purpose of background check reports in connection with your application, and as permitted by applicable law and/or with your consent, Gleason may obtain information about you from other sources. These other sources may include:

Your references;
Prior employers;
Educational institutions you attended; and
Credentialing and licensing authorities.

BASIS FOR COLLECTION OF INFORMATION

We collect and process information about you for one or more of these reasons:

Because you voluntarily provide this information and consent for us to process it;
Because this information is necessary to take steps at your request prior to your employment;
Because this information is of particular importance to us, and we have a specific legitimate interest under law to process it;
To comply with a legal obligation; or
Where necessary to protect the vital interests of you or any person.

Where the collection or processing is based on your consent, you may withdraw your consent at any time to the extent permitted by applicable law.

USE OF INFORMATION

The information that you submit through Gleason Careers or otherwise share with our Talent Acquisition Specialists or another member of our Human Resources Team will be used for Gleason’s personnel recruitment, management, and planning purposes, as permitted by applicable law:

To process your application.
To assess your capabilities and qualifications. We may also create a profile about you based on your capabilities and qualifications which can be used to identify additional professional opportunities that may be of interest to you.
To conduct reference checks.
To respond to your inquiries and communicate with you about your application and to send you information regarding Gleason Careers and changes to our terms and policies.
To comply with or monitor compliance with any applicable law or regulation.
To conduct background checks, as allowed by local laws, if we offer you a position.
To preserve other legitimate interests, for example, for Gleason’s administrative purposes, aggregate management reporting, internal training and as generally required to conduct our business within the Gleason Corporation Group of Companies worldwide.
To respond to requests from public and government authorities.
To cooperate with law enforcement, for example, when we receive law enforcement requests and orders.
To respond to subpoenas or other judicial orders from competent courts of law.
For other legal reasons.
To enforce our terms and conditions.
To protect our rights, privacy, safety or property, and/or that of our affiliates, you or others.

Consistent with applicable law, the information about you will be added to our recruitment system(s) or database(s) and can be retained and used to consider you for opportunities at Gleason other than the one(s) for which you apply. We may contact you by email or by phone about other opportunities that may be aligned with our needs and your interests. If you do not wish us to do this, please contact us at privacy@gleason.com.

If we hire you, personal information we collect in connection with your application may be incorporated into our human resources system and used to manage the new-hire process. Any such information can become part of your employee file and used for other employment-related purposes.

Providing personal information to us through Gleason Careers or to our Talent Acquisition Specialists or another member of our Human Resources Team is voluntary, but necessary for the recruiting process. Consistent with applicable law, if you do not provide sufficient information, the Gleason company considering you for the hiring process may be unable to consider your employment application or, if you are hired, your subsequent promotion, transfer or relocation.

In states where residents are allowed additional individual rights, Gleason is committed to honoring those rights for such residents, including requests that may limit how we use and share your data, consistent with applicable law. Note that the applicable law may exempt certain personal information from such requests. To submit a request based on local law, please contact us as indicated below in the “Contact Us” section. We will respond to your request consistent with applicable law, and if any circumstances cause delay in our response, you will be promptly notified.

DISCLOSURE AND TRANSFER OF INFORMATION

Gleason shares personal information of candidates with its affiliates that are involved in evaluating candidates for available positions. Gleason will remain responsible for personal information that is jointly used with affiliates.

We will limit access to such personal information to personnel that need to know the information for the purposes described in this Policy, including personnel in the recruiting, human resources, and information technology departments, and in the department responsible for the position for which you are applying. Gleason also shares personal information with approved third-party service providers to facilitate the services they provide to us, including hosting and operating Gleason Careers, recruiting assistance, and background check processing.

DATA RETENTION

We will retain personal information for the period necessary to fulfil the purposes outlined in this Policy. The criteria used to determine our retention periods may include one or more of the following: (a) as long as we have an ongoing relationship with you; (b) as required by a legal obligation to which we are subject; and (c) as advisable in light of our legal position (such as with respect to applicable statutes of limitations, litigation, audits, or regulatory investigations).

PASSIVE INFORMATION COLLECTION: COOKIES AND SIMILAR TECHNOLOGY

We and our service providers may collect certain information automatically as you navigate around Gleason Careers. Please see our Cookie Policy (https://www.gleason.com/en/cookie-policy) for detailed information about the cookies and other tracking technologies used on Gleason’s website. The Cookie Policy includes information on how you may deactivate or delete cookies. If you do not deactivate or delete them and continue to use the Gleason Careers site, we will infer your consent to their use.

CHOICES AND ACCESS

If you register on Gleason Careers, you may access, review, and change your personal information stored therein by logging into Gleason Careers and updating your account information, as appropriate. The updated profile will be used as the default the next time you apply for a job using your account online. To change personal information that you have already submitted for consideration for a specific position, please update your profile and resubmit your application for that position. We encourage you to promptly update your personal information if it changes or is inaccurate.

Where permitted by applicable law, you may request to review, access, correct, update, restrict, suppress or delete your personal information; request that we cease using your personal information, as permitted by applicable law; or request a copy or portability of your personal information. You may make any such request by contacting us as indicated below in the “Contact Us” section. We will respond to your request consistent with applicable law, and if any circumstances cause delay in our response, you will be promptly notified. If you make such a request, please make clear what personal information you would like to access or have changed, whether you would like to have personal information that you have provided to us suppressed from our database, or otherwise let us know what limitations you would like to put on our use of your personal information.

For your protection, we only implement requests with respect to the information associated with the e‑mail address that you use to send us your request, and we may also need to verify your identity before processing your request. Please note that certain personal information may be exempt from such requests pursuant to applicable data protection laws or other laws and regulations.

SECURITY

Gleason will implement appropriate administrative, physical, and technical measures to protect personal information consistent with applicable privacy and data security laws and regulations. When Gleason retains a third-party service provider to store or process personal information, that provider will be assessed for their ability to meet industry standard security measures to ensure the confidentiality and integrity of the personal information.

LINKS TO THIRD-PARTY WEBSITES

Gleason Careers may contain links to other sites. This Policy does not address, and we are not responsible for, the privacy, information or other practices of any third parties, including any third party operating any website or service to which Gleason Careers links. The inclusion of a link on Gleason Careers does not imply endorsement of the linked site or service by Gleason. Candidates are encouraged to read the privacy policies or terms of use of those sites when accessing those sites.

LAW APPLICABLE TO JOB APPLICATION

Gleason Careers is operated from the United States. Accordingly, any personal information you submit to Gleason Careers or to our Talent Acquisition Specialists or another member of the Human Resources Team will be processed and stored in the United States and will be subject to U.S. laws. If we share your personal information with an affiliate located in another country for any of the reasons described in this Policy, the affiliate will handle your personal information in accordance with this Policy.

Gleason Careers is not intended for distribution to, or use by, any person or entity in any jurisdiction or country where such distribution or use would be contrary to local law or regulation.

ADDITIONAL PROVISIONS FOR SPECIFIC JURISDICTIONS

Additional Provisions for the European Union/European Economic Area (“EEA”)

We may transfer your personal information to countries located outside of the EEA. Some of these countries are recognized by the European Commission as providing an adequate level of protection according to EEA standards (the full list of these countries is available at http://europa.eu). With regard to transfers from the EEA to countries not considered adequate by the European Commission, we have put in place adequate safeguards, such as EU Standard Contractual Clauses, to protect your personal information. You may obtain a copy of these measures by contacting our Data Protection Officer at privacy@gleason.com. You may also contact our Data Protection Officer if you have questions about the interpretation or operation of this Policy. You may lodge a complaint with a supervisory authority for your country. You may find the list of supervisory authorities under http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm or by the search function of the European Commission website.

CHANGES TO THE POLICY

We reserve the right to amend this Policy at any time in order to address future developments of Gleason, Gleason Careers, or changes in industry or legal trends. The “Last Updated” legend at the top of this Policy indicates when this Policy was last revised. Any changes will become effective when we post the revised Policy on Gleason Careers.

CONTACT US

If you have questions or requests, please feel free to contact us at privacy@gleason.com.

Because email communications are not always secure, please do not include sensitive information in your emails to us.

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ACKNOWLEDGEMENT AND CONSENT

By clicking on I agree, I acknowledge that I have received, reviewed and understood this Policy, and consent to the use of my personal information for the uses described above.