PRIVACY POLICY AUSTRALIA:

Privacy Policy

Who we are:

Australian Health & Nutrition Association Limited trading as Sanitarium Health Food Company (ABN 63 096 452 872) (Sanitarium, we, our or us) is committed to safeguarding the privacy and security of your personal information. We are bound by the Privacy Act 1988.

This Privacy Policy outlines how we collect, use, store, and disclose personal information provided to us during the recruitment process. Please read this policy carefully to understand our practices regarding your personal information.

Personal information means information that identifies you as an individual or from which your identity can reasonably be ascertained. Your name, address and telephone number are examples of personal information.

Information We Collect:

We collect and process personal information that is necessary for the recruitment process, which may include:

Contact details (name, address, email, phone number)
Resume/CV, cover letter, and other application materials
Employment history, educational background, skills, and qualifications
References and background checks (with your consent)
Medical information (in relation to any drug screening, medicals or medical declarations that you agree to undertake or provide)
Any other information you voluntarily provide during the recruitment process

When you visit our website, we may record certain information such as your server address, domain name, and the date and time of your visit. This information is used for statistical and Website administration purposes only. To maintain visitor anonymity, we do not associate this information with records containing personal information.

Use of Information:

We use the collected personal information for the following purposes:

Assessing your suitability for employment opportunities

Communicating with you during the recruitment process
Verifying your information, qualifications, and references
Conducting background checks (if applicable and with your consent)
Maintaining statistical records regarding recruitment activities
Complying with legal obligations and internal policies

Information sharing and disclosure to third parties:

We may share your personal information with:

Our employees and representatives involved in the recruitment process
To our related entities for the provision of certain services and business functions e.g. IT and HR services
Third-party service providers assisting with recruitment activities
Background check providers (with your consent)
Legal or regulatory authorities when required by law or in response to legal requests
In the event of a merger, acquisition, or transfer of assets, your personal information may be disclosed to the involved parties

Sanitarium does not share your data with overseas suppliers. Sanitarium will generally maintain your data within Australia, except to the extent it is shared with our related entities (as noted above) that are based overseas.

Emails

We may retain the content of any email that you send to us. Any personal information contained within those emails, including your email address, will be only be used or disclosed in the ways set out in this Privacy Policy. Sanitarium’s employees or our Internet Service Provider may monitor your email message content for maintenance purposes or if email abuse is suspected.

Data Security:

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This protection applies in relation to information stored in both electronic and hard copy form. However, please note that no data transmission or storage is entirely secure, and we cannot guarantee the absolute security of your information.

Data Retention:

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy unless a longer retention period is required or permitted by law. If your application is unsuccessful, we may retain your information for future consideration unless you request its deletion.

Your Rights:

You have certain rights regarding your personal information, including the right to access, correct, and update your information. You may also have the right to object to or restrict certain processing activities and request the deletion of your information, subject to legal requirements. To exercise your rights or seek clarification, please contact us using the details provided below.

If you need to access any personal information we hold about you, please contact us using the Contact Details set out below. We request that you provide us with as much detail as you can about the particular information you seek, in order to help us retrieve it.

Changes to the Privacy Policy:

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We encourage you to review this policy regularly for any updates.

Contact Us:

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at hrservices@sanitarium.com.au.

PRIVACY COLLECTION NOTICE AUSTRALIA

Privacy Collection Notice

Australian Health & Nutrition Association Limited trading as Sanitarium Health Food Company (ABN 63 096 452 872) (Sanitarium, we, our or us) collects and handles your personal information as part of our recruitment processes. As with other personal information that Sanitarium collects, the information will be held securely and in accordance with the Privacy Act 1988.

Collection of Information:

We collect personal information directly from you when you apply for a job or engage in the recruitment process. This information may include your contact details, resume/CV, cover letter, employment history, educational background, skills, qualifications, references, medical information (in relation to any drug screening, medicals or medical declarations) and any other information you voluntarily provide.

Use of Information:

We use your personal information to assess your suitability for employment opportunities, communicate with you during the recruitment process, verify your information and references, conduct background checks (with your consent), maintain statistical records, and comply with legal obligations and internal policies.

Information Sharing:

We may share your personal information with our employees, representatives involved in the recruitment process, third-party service providers assisting with recruitment activities, background check providers (with your consent), legal or regulatory authorities when required by law or in response to legal requests, and involved parties in the event of a merger, acquisition, or transfer of assets.

Sanitarium does not share your data with overseas suppliers. Sanitarium will generally maintain your data within Australia, except to the extent it is shared with our related entities (as noted above) that are based overseas.

Sanitarium’ Privacy Policy contains further information about the types of personal information we usually collect, how we handle your personal information and how you may access, and ask us to correct, your personal information.

Our Privacy Policy also contains information about how to contact us if you have a question or complaint about our management of your personal information, and how we may deal with such questions or complaints.

PRIVACY POLICY NEW ZEALAND

Privacy Policy

Who we are:

New Zealand Health & Nutrition Association Limited trading as Sanitarium Health Food Company Company Number 1503254) (Sanitarium, we, our or us) is committed to safeguarding the privacy and security of your personal information. We are bound by the Privacy Act 2020 (Privacy Act).

This Privacy Policy outlines how we collect, use, store, and disclose personal information provided to us during the recruitment process. Please read this policy carefully to understand our practices regarding your personal information.

Personal information means information that identifies you as an individual or from which your identity can reasonably be ascertained. Your name, address and telephone number are examples of personal information.

Information We Collect:

We collect and process personal information that is necessary for the recruitment process, which may include:

Contact details (name, address, email, phone number)
Resume/CV, cover letter, and other application materials
Employment history, educational background, skills, and qualifications
References and background checks (with your consent)
Medical information (in relation to any drug screening, medicals or medical declarations that you agree to undertake or provide)
Any other information you voluntarily provide during the recruitment process

When you visit our website, we may record certain information such as your server address, domain name, and the date and time of your visit. This information is used for statistical and Website administration purposes only. To maintain visitor anonymity, we do not associate this information with records containing personal information.

Use of Information:

We use the collected personal information for the following purposes:

Assessing your suitability for employment opportunities

Communicating with you during the recruitment process
Verifying your information, qualifications, and references
Conducting background checks (if applicable and with your consent)
Maintaining statistical records regarding recruitment activities
Complying with legal obligations and internal policies

Information sharing and disclosure to third parties:

We may share your personal information with:

Our employees and representatives involved in the recruitment process
To our related entities for the provision of certain services and business functions e.g. IT and HR services (including Sanitarium in Australia)
Third-party service providers assisting with recruitment activities
Background check providers (with your consent)
Legal or regulatory authorities when required by law or in response to legal requests
In the event of a merger, acquisition, or transfer of assets, your personal information may be disclosed to the involved parties

Sanitarium does not share your data with overseas suppliers. Sanitarium will generally maintain your data within New Zealand, except to the extent it is shared with our related entities (as noted above) that are based overseas.

Emails

We may retain the content of any email that you send to us. Any personal information contained within those emails, including your email address, will be only be used or disclosed in the ways set out in this Privacy Policy. Sanitarium’s employees or our Internet Service Provider may monitor your email message content for maintenance purposes or if email abuse is suspected.

Data Storage and Security:

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This protection applies in relation to information stored in both electronic and hard copy form. However, please note that no data transmission or storage is entirely secure, and we cannot guarantee the absolute security of your information.

Data Retention:

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy unless a longer retention period is required or permitted by law. If your application is unsuccessful, we may retain your information for future consideration unless you request its deletion.

Notifiable Privacy Breach

If we become aware that there has been a notifiable privacy breach of your personal information (being a privacy breach that has caused or is likely to cause you serious harm), we will, in accordance with the Privacy Act, notify:

the Privacy Commissioner
you (individually or by public notice), unless we are not required to notify you because specific exceptions in the Privacy Act apply relating to your health or safety or the safety of another person, national security or law enforcement or a trade secret, or we are required to delay notifying you because notification or public notice may have risks for the security of the personal information we hold that outweigh the benefit of notifying you.

Your Rights:

You have certain rights regarding your personal information, including the right to access, correct, and update your information. You may also have the right to object to or restrict certain processing activities and request the deletion of your information, subject to legal requirements. To exercise your rights or seek clarification, please contact us using the details provided below.

If you need to access any personal information we hold about you, please contact us using the Contact Details set out below. We request that you provide us with as much detail as you can about the particular information you seek, in order to help us retrieve it.

Changes to the Privacy Policy:

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We encourage you to review this policy regularly for any updates.

Contact Us:

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at hrservices@sanitarium.com.au.

PRIVACY COLLECTION NOTICE NEW ZEALAND

Privacy Collection Notice

New Zealand Health Association Limited trading as Sanitarium Health Food Company (Company Number 1503254) (Sanitarium, we, our or us) collects and handles your personal information as part of our recruitment processes. As with other personal information that Sanitarium collects, the information will be held securely and in accordance with the Privacy Act 2020.

Collection of Information:

We collect personal information directly from you when you apply for a job or engage in the recruitment process. This information may include your contact details, resume/CV, cover letter, employment history, educational background, skills, qualifications, references, medical information (in relation to any drug screening, medicals or medical declarations) and any other information you voluntarily provide.

Use of Information:

We use your personal information to assess your suitability for employment opportunities, communicate with you during the recruitment process, verify your information and references, conduct background checks (with your consent), maintain statistical records, and comply with legal obligations and internal policies.

Information Sharing:

We may share your personal information with our employees, representatives involved in the recruitment process, third-party service providers assisting with recruitment activities, background check providers (with your consent), legal or regulatory authorities when required by law or in response to legal requests, and involved parties in the event of a merger, acquisition, or transfer of assets.

Sanitarium does not share your data with overseas suppliers. Sanitarium will generally maintain your data within New Zealand, except to the extent it is shared with our related entities (as noted above) that are based overseas.

Sanitarium’ Privacy Policy contains further information about the types of personal information we usually collect, how we handle your personal information and how you may access, and ask us to correct, your personal information.

Our Privacy Policy also contains information about how to contact us if you have a question or complaint about our management of your personal information, and how we may deal with such questions or complaints.