Privacy Policy for Dayforce HRIS Users
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At Weber, Inc., we are committed to protecting the privacy and confidentiality of all personal information processed through our Dayforce Human Resource Information System (HRIS). This policy outlines how we collect, use, and protect employee data in accordance with applicable federal and state laws.
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1. Information We Collect
We collect and process personal information for legitimate business purposes, including but not limited to:
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<ul style="margin-top: 0in; margin-bottom: 0in;" type="disc">
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 10pt; font-family: Aptos, sans-serif;">Employment records (e.g., job titles, work history)</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 10pt; font-family: Aptos, sans-serif;">Payroll data (e.g., wages, tax information)</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 10pt; font-family: Aptos, sans-serif;">Benefits information</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 10pt; font-family: Aptos, sans-serif;">Performance evaluations</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 10pt; font-family: Aptos, sans-serif;">Attendance records</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 10pt; font-family: Aptos, sans-serif;">Contact details</li>
</ul>
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2. Use of Information
The personal information collected through Dayforce HRIS will be used for managing employment, payroll, benefits administration, and compliance with legal obligations. We ensure that all data usage complies with federal regulations such as the Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), and other applicable employment laws.
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3. Data Protection and Security
We implement reasonable physical, technical, and administrative safeguards to protect personal information from unauthorized access, use, or disclosure. This includes encryption, secure passwords, and role-based access to sensitive data within the HRIS.
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4. Data Sharing
Personal information will only be shared with authorized third parties when necessary for business purposes (e.g., benefits providers) or when required by law. All third parties must agree to comply with our data protection standards and applicable regulations.
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5. Employee Rights
Employees have the right to:
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<ul style="margin-top: 0in; margin-bottom: 0in;" type="disc">
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 10pt; font-family: Aptos, sans-serif;">Access their personal information</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 10pt; font-family: Aptos, sans-serif;">Request corrections to inaccurate data</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 10pt; font-family: Aptos, sans-serif;">Understand how their data is used and shared</li>
<li style="margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 10pt; font-family: Aptos, sans-serif;">File complaints regarding data privacy concerns</li>
</ul>
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6. Retention and Deletion
We retain personal information for as long as necessary to fulfill employment, legal, and business requirements. Data will be securely deleted in compliance with applicable laws and internal data retention policies.
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7. Compliance with Law
Weber, Inc. complies with all relevant federal laws and regulations, including the Americans with Disabilities Act (ADA) and the Health Insurance Portability and Accountability Act (HIPAA), as well as private sector employment laws.
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For questions or concerns regarding this privacy policy, please contact the HR department at <a rel="noopener" href="mailto:HR.US@weberweb.com" target="_blank">HR.US@weberweb.com</a> or 816-291-3565